Speeding Up Documentation Processing With Google Document AI

Working With Data and Artificial Intelligence

The construction industry revolves around strict budgets and schedules, where effective cost management and constant project monitoring are imperative from day one. Central to this process is the monumental amount of documentation generated, including invoices, change orders, safety logs, and quality reports. Manually processing this vast array of data is labor-intensive, error-prone, and limits real-time insights into a project’s financial and operational health.

Artificial intelligence offers a breakthrough solution, streamlining document processing through machine learning, natural language processing, and computer vision. At Gamuda, we have started to harness AI’s power to intelligently extract, classify, and analyze data for certain cost management applications with unparalleled accuracy and speed.

Embracing the Power of Google Document AI

For certain documents, such as storing purchase order in a readable and structured way, our team has made it as easy as snapping a photo.

How it Works

  1. Training is done with the artificial intelligence model in Document AI so it can properly extract required information.
  2. On site, we upload images of documents into our Autodesk Construction Cloud. 
  3. These images are extracted from the cloud and stored in our cloud storage bucket.
  4. Document AI is used to extract information from the images based on its “knowledge” from the earlier training. 

Once the relevant information from purchase order images is extracted using Document AI, the data is integrated into Google BigQuery subject to our robust data management policy.

BigQuery allows us to store and analyze massive amounts of data with ease, making it an ideal solution for handling large volumes of any relevant information.

”I save about 75% of my time compared to if I have to do this manually – artificial intelligence has made some of my work that much easier.

Calvin Phuah
Software Engineer, Gamuda Excellence Transformation

Benefits Beyond Automation

  • Improved Efficiency: With automation, we only need personnel to verify the works undertaken by a set process – thus optimizing up time and resources.
  • Enhanced Accuracy: Document AI’s advanced machine learning models deliver highly accurate results, minimizing the chances of data discrepancies and improving overall data quality. 
  • Real-time Insights: By seamlessly integrating purchase order data into BigQuery, decision-makers gain access to real-time insights, enabling them to make informed business decisions promptly. 
  • Scalability and Flexibility: The cloud-based nature of Document AI and BigQuery ensures that the system can handle increased data volumes as our organization grows. This scalability enables us to adapt to changing business needs effectively. 

Pioneering Digital Transformation

Our partnership with Google Cloud Platform has empowered us to lead the charge in digitization and AI-driven business transformation. The implementation of Document AI, coupled with the scalability and security of BigQuery, has enabled us to revolutionize our various business processes. By harnessing the power of these cutting-edge technologies, we are paving the way for a future where digitization and new technological horizons is utilized to its full potential.

Contributors: Calvin Phuah, Leong Wei Yi

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